Carlie Meara
GOOSE CREEK
Summary
Detail-oriented Administrative and Operations Coordinator with expertise in office administration, clinical coordination, and project management within healthcare and community-based settings. Skilled in enhancing workflows, coordinating multidisciplinary teams, and managing confidential records while serving as a liaison among stakeholders. Committed to delivering efficient administrative support and effectively managing competing priorities in dynamic environments.
Overview
1
1
Certification
8
8
years of professional experience
Work History
Home Care Manager & Operations Coordinator
Private Family
01.2024 - Current
- Direct daily administrative and operational management for a medically complex pediatric client, coordinating healthcare, educational, and therapeutic services across multiple organizations.
- Serve as the primary liaison between physicians, therapists, educators, vendors, insurance providers, community organizations, and family members to ensure continuity of care.
- Managed complex calendars using scheduling systems to coordinate physician appointments, therapies, school meetings, transportation, community programs, and family priorities, ensuring optimal care delivery.
- Resolve scheduling conflicts and operational challenges independently through proactive planning and prioritization.
- Coordinate vendor services, deliveries, home maintenance, and external contractors while managing multiple concurrent projects.
- Coordinated procurement of medical, household, and program supplies, maintaining organized purchasing records and tracking operational needs to support client services effectively.
- Maintain confidential medical documentation, therapy reports, educational records, and provider communications while ensuring timely follow-up on critical action items.
- Developed organizational systems that enhanced workflow efficiency, improved communication, and increased accessibility of important documentation for healthcare teams and families.
Recreation Coordinator
City of Goose Creek
01.2023 - 2024
- Coordinated logistics for 14+ community events, tournaments, and rentals, successfully meeting competing deadlines and enhancing community engagement.
- Oversaw daily operations of $9 million recreation facility, ensuring seamless execution of community programming, staff schedules, vendor relations, and public events.
- Recommended and implemented operational improvements, resulting in enhanced participant experiences and streamlined processes.
- Supervised part-time staff while coordinating schedules, training, and daily operations.
- Managed purchasing, contracts, sponsorships, vendor relationships, and operational communications with community stakeholders.
- Assisted with administrative operations including scheduling, onboarding support, payroll coordination, procurement activities, vendor management, and facility logistics.
- Built collaborative relationships with schools, nonprofit organizations, and community partners.
Clinic Coordinator & Social Media Director
Mount Pleasant Pediatric Therapy
01.2021 - 01.2023
- Coordinated daily administrative operations supporting therapists, providers, patients, and families in a multidisciplinary pediatric therapy clinic.
- Scheduled appointments, managed patient communications, coordinated referrals, and maintained confidential documentation while ensuring exceptional customer service.
- Collaborated with providers, therapists, administrative staff, and families to coordinate patient care and resolve scheduling conflicts.
- Initiated and led the transition from paper patient records to electronic documentation, improving record accessibility, organization, and interdisciplinary collaboration across clinical care teams.
- Developed standardized electronic filing procedures, increasing documentation accuracy and continuity of care across clinical teams.
- Managed office communications, administrative workflows, and organizational systems to improve daily clinic operations.
- Created newsletters and communication materials, driving community outreach initiatives that supported clinic growth.
- Executed digital marketing initiatives resulting in a 587% increase in reach and a 179% increase in engagement.
Registered Behavior Technician / Independent Living Assistant
PBS Kids
Charleston, SC
09.2018 - 04.2022
- Coordinated care plans and facilitated ongoing communication with families, providers, and educators to ensure cohesive support.
- Collaborated with multidisciplinary teams to assess and monitor behavioral progress, contributing to tailored interventions.
- Maintained confidential documentation while collaborating with interdisciplinary healthcare and educational teams to support integrated care.
- Documented patient progress and ensured accurate recordkeeping in accordance with organizational requirements.
Education
Bachelor of Science - Biology
Clemson University
Clemson08-2021
Skills
- Patient Coordination
- Referral Coordination
- EMR management
- HIPAA Compliance
- Administrative Support
- Office Management
- Executive Support
- Calendar Management
- Meeting Coordination
- Travel Coordination
- Operational Budgeting
- Documentation & Records Management
- Project Coordination
- Program Management
- Process Improvement
- Community Outreach Initiatives
- Event Planning
- Microsoft & Google Platforms
- Interdisciplinary Team Collaboration
Certification
- Registered Behavior Technician (RBT)
- CPR & First Aid Certified
Timeline
Home Care Manager & Operations Coordinator
Private Family
01.2024 - Current
Recreation Coordinator
City of Goose Creek
01.2023 - 2024
Clinic Coordinator & Social Media Director
Mount Pleasant Pediatric Therapy
01.2021 - 01.2023
Registered Behavior Technician / Independent Living Assistant
PBS Kids
09.2018 - 04.2022
Bachelor of Science - Biology
Clemson University
LEADERSHIP & HONORS
Palmetto Fellows Scholar, LIFE Scholar President, Bridge Council