Summary
Overview
Work History
Education
Skills
Timeline
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Diana N. Luciano-Conley

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Summary

Dedicated and results-driven professional with extensive industry experience, consistently demonstrating a commitment to excellence. Known for maintaining a polished appearance and professional demeanor while expertly completing tasks with a strong focus on quality. A dependable and quick-learning team player, equipped with effective communication and organizational skills that enhance collaboration and drive success. Passionate about contributing to team goals and fostering a positive work environment.

Overview

20
20
years of professional experience

Work History

Executive Assistant to President of Growth Markets & Chief Corporate Development Officer

Lupin Limited Pharmaceuticals
12.2017 - Current
  • Optimize productivity by pre-screening all calls, maintaining multiple calendars, scheduling all meetings, and coordinating heavy complex travel arrangements worldwide including applying for Visa’s.
  • Preserve all confidential files regarding company’s credit cards, contracts, policies, and procedures.
  • Responsible for tracking and reconciling two departments’ expense reports in Concur.
  • Process Invoices for Brand, Latam and Corporate Development in SAP.
  • Welcome and support HR with new employees with training and onboarding.
  • Assist in collecting and updating presentations.
  • Order food for meetings, events and supplies for the office.
  • Maintain access codes for building and guests.

Project Coordinator / Executive Assistant/Personal Assistant

Great HealthWorks, Inc.
06.2013 - 12.2017
  • Optimized productivity by pre-screening all calls, maintain multiple calendars, schedule all meetings, and coordinate heavy travel arrangements.
  • Preserve all confidential files regarding company’s credit cards, contracts, policies, and procedures.
  • Track and reconcile all departments’ expense reports to ensure payments are correct.
  • Created and gather information for Staff Meeting Reports to be presented to COO bi-weekly.
  • Responsible for distributing Department’s Invoices, collected invoices and signed off by dept. manager while researching unpaid invoices with accounting.
  • Managed multiple projects for IT Department.

Executive Assistant to Co-Chairman & CEO, CFO and SVP

Arise Virtual Solutions, Inc.
08.2011 - 04.2013
  • Maximized productivity by pre-screening all calls, maintained multiple calendars, scheduled meetings, coordinated heavy Domestic and International travel arrangements.
  • Tracked and reconciled all Executives’ officer expenses to ensure proper payment and approved expense reports for all Executive officers’ direct reports.

Executive Assistant

Sun Capital Partners, Inc.
06.2008 - 04.2011
  • Provided C-Level Administrative support to Principal (Head of Investor Relations), four other Executives and over 250 Limited Partners in the company’s private equity funds.
  • Increased productivity by pre-screening all coming calls, maintained numerous calendars, scheduled meetings, organized heavy Domestic and International travel arrangements including a Corporate Jet.
  • Coordinated complex multi-stop International travel included obtaining any VISA’s that might be required.
  • Reconciled expense reports and maintained IR database and contacts – created or updated v-cards on a daily basis.
  • Provided Marketing support and printed of business cards, notepads and all other requests for all offices.
  • Prepared and sent sensitive communication and legal documents to LP’s and Lawyers.
  • Prescreened and obtain authorization for new access requests for DataSite Merrill. Maintain DataSite user accounts for Employees, Limited Partners and other Potential LP’s.
  • Participated and Coordinated Investor Conference of over 300 attendees for 3 years and created and printed all badges for Annual Mid-Year Conference.
  • Created trip folder that provided detailed itineraries for business meetings, presentations, funds reports, list of Partners in the area, confidential information and notes.

Executive Assistant / Project Coordinator

Fidelity National Information Systems
06.2005 - 05.2008
  • Provided administrative support to Senior Vice President and three Vice Presidents of Account Development, supported over 60 people including other offices and International Dept.
  • Coordinated meetings and WebEx conference calls between other offices, breakfast/lunches for client visits, coordinate and organize travel arrangements for management team and clients, prepared expense reports for management team, notarized documents, ordered supplies for entire department, helped in the HR dept.
  • Coordinated/scheduled interviews and training, kept track of PTO and ran reports in SalesForce, updated/maintained client list and organizational charts, special projects, screened calls and maintained extreme confidentiality.

Education

B.S. - Business Administration

University of Phoenix
05.2005

A.A. - Business

Broward Community College
06.2001

Skills

  • Senior-level administrative support
  • SAP application expertise
  • Meeting coordination expertise
  • Microsoft Office Suite
  • Calendar management
  • Concur platform expertise
  • Inventory control for office supplies
  • Analytical problem solver
  • New hire orientation
  • Strong attention to detail

Timeline

Executive Assistant to President of Growth Markets & Chief Corporate Development Officer

Lupin Limited Pharmaceuticals
12.2017 - Current

Project Coordinator / Executive Assistant/Personal Assistant

Great HealthWorks, Inc.
06.2013 - 12.2017

Executive Assistant to Co-Chairman & CEO, CFO and SVP

Arise Virtual Solutions, Inc.
08.2011 - 04.2013

Executive Assistant

Sun Capital Partners, Inc.
06.2008 - 04.2011

Executive Assistant / Project Coordinator

Fidelity National Information Systems
06.2005 - 05.2008

A.A. - Business

Broward Community College

B.S. - Business Administration

University of Phoenix

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Diana N. Luciano-Conley