Jules Kohler
Charleston
Summary
Highly Organized Administrative Manager with extensive experience at the Medical University of SC, excelling in financial management and strategic planning. Proven leadership in optimizing procurement processes and enhancing operational efficiency. Skilled in data analysis and proficient in Excel, demonstrating a strong attention to detail and commitment to achieving organizational goals.
Overview
24
24
years of professional experience
Work History
Administrative Manager I
MUSC Healthcare Simulation Center
Charleston
04.2018 - Current
- Manage comprehensive financial activities for MUSC HSC, including budget development and execution, account management, financial reporting, contracts management, awards related to grants, and other sponsored projects.
- Manage all procurement processes, ensuring compliance with policies and procedures, while verifying expenditures meet budgetary requirements.
- Serve as the liaison for University HR and coordinate position classifications and compensation, market analysis, development and posting of position descriptions, recruitment and retention of faculty and staff, reclassifications and added duties, faculty contracts, and other personnel actions.
- Direct and supervise the Administrative Coordinator to ensure excellent customer service, efficient sign-in support, accurate data entry, procurement processes, and HSC course scheduling.
- Participate in strategic planning alongside management to achieve organizational goals.
- Provide financial and administrative support for COM UME Education, including financial tracking and data analysis.
Senior Executive Administrative Coordinator
MUSC Ambulatory Services
Charleston
09.2013 - 04.2018
- Provided advanced administrative support to Ambulatory Services, and oversaw office operations.
- Managed coverage for the Ambulatory Staffing Pool in the absence of the A-Team Manager.
- Coordinated Central Wireless Temps Monitor System (Viewpoint) for Outpatient Clinics.
- Assisted with department budgets and monthly variance reports.
- Planned, managed, and coordinated projects and other operational activities.
- Collected and analyzed data for comparative analysis.
Secretary
MUSC Neuroscience ICU
Charleston
07.2012 - 09.2013
- Provided direct support for two Managers.
- Responsible for the time of over 100 employees through Kronos.
- Analyzed and compared data for budget spreadsheets.
- Maintained employee files, and all HR/payroll-related activities.
- Responsible for procurement for three departments.
Quality Assurance Supervisor
Colon Business Services
Charleston
03.2003 - 07.2012
- Company Overview: Specialists in Medical Transcription and EMR.
- Performed quality control and edited medical reports to ensure accuracy for clients.
- Uploaded X-ray and confidential medical report to EMR systems.
- Managed the workflow of 15 employees.
- Maintained current knowledge of medical terminology and HIPAA laws.
- Assisted with payroll, accounts receivables/payables, and bookkeeping.
Office Manager
Snide & Associates
Mt. Pleasant
07.2001 - 03.2003
- Oversaw all managerial and administrative operations of the office.
- Conducted monthly bordereaux and financial analyses to ensure accuracy.
- Updated and maintained comprehensive client database for improved access.
- Monitored accounts receivable and payable to optimize cash flow.
Education
B.S. - Business Management
State University of New York
New Paltz, NY05-2001
Skills
- Effective Written and oral communication
- Leadership and management expertise
- Goal-oriented
- Attention to detail
- Proficient in Microsoft Word, Excel, PowerPoint, OurDay/Workday, Axiom, Adaptive Planning, Teams, and EPIC
Accomplishments
- Avid runner for local and national charities
- Volunteer for Leukemia and Lymphoma Society TNT
- Mission trip to China
Timeline
Administrative Manager I
MUSC Healthcare Simulation Center
04.2018 - Current
Senior Executive Administrative Coordinator
MUSC Ambulatory Services
09.2013 - 04.2018
Secretary
MUSC Neuroscience ICU
07.2012 - 09.2013
Quality Assurance Supervisor
Colon Business Services
03.2003 - 07.2012
Office Manager
Snide & Associates
07.2001 - 03.2003
B.S. - Business Management
State University of New York
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