Kristen Sharkus
Central Carolina Technical College
SUMTER
1
Certification
24
years of professional experience
Experienced Administrative Specialist with a strong background in meeting coordination, calendar management, logistics, and confidential records handling. Known for attention to detail, Microsoft Office skills, and keeping daily operations organized and on track.
Work History
Administrative Specialist II
6 Years 8 Months- Manage course scheduling, room calendar updates, and meeting logistics for faculty and staff departmental needs.
- Process student forms, reports, and documentation with strong attention to detail and confidentiality.
- Support database updates and maintain organized files for timely information retrieval.
- Communicate with faculty, staff, students, and external contacts to resolve routine inquiries.
- Safeguard sensitive information through the proper handling of confidential documents and secure storage methods.
Part-Time Temporary Administrative Specialist - HR
3 Months- Collaborated closely with fellow human resources personnel to ensure timely processing of new hire paperwork, benefits administration, and employee record updates.
- Provided exceptional reception services such as answering phone calls professionally, directing them appropriately while maintaining visitor logs.
- Assisted in recruiting qualified candidates for open positions, conducting initial screenings and interviews.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Pro Re Nata Administrative Assistant
8 Months- Supported executive staff through scheduling meetings, and preparing crucial documents.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Processed invoices, matched purchase orders, and resolved discrepancies for accurate accounts payable records.
- Attended various meetings and took meeting minutes to create detailed records of information presented and decisions.
- Served as a consultant assisting in the transitioning of duties
Administrative Assistant
8 Years 11 Months- Adhered to strict privacy policies and implemented secure filing systems to maintain confidentiality of sensitive information.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Managed filing system, entered data and completed other clerical tasks.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Transcribed and organized information to assist in preparing for meetings and presentations.
- Organized company holiday events to enhance team cohesion, coordinating logistics and catering for over 250 participants.
Executive Assistant
5 Months- Coordinated board materials, meeting agendas, and follow-up actions with precision and confidentiality.
- Directed compliance monitoring programs to ensure adherence with regulatory requirements and internal policies.
- Managed confidential information, ensuring secure handling of sensitive records and personnel matters.
Assistant Front Office Manager
1 Year 11 Months- Trained front office staff on procedures, customer service expectations, and escalation protocols.
- Balanced daily cash transactions, accurately maintaining financial records for the front office department.
- Reconciled vendor statements, investigated variances, and maintained timely payment status.
- Reviewed coding, approvals, and supporting documentation to ensure compliance with internal controls.
- Communicated with vendors and internal teams to resolve billing issues and payment inquiries.
Administrative Assistant
3 Years 7 Months- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Education
Associate of Arts - Business Management
Inpatient Medical Coding Certificate - Health Information Management
- Phi Theta Kappa
Medical Record Coding Certificate - Health Information Management
- Phi Theta Kappa
Associate of Arts - Human Resource Management
Skills
Meeting coordination
Calendar management
Logistics management
Travel management
Travel logistics
Expense management
Financial documentation
Microsoft Office suite
Administrative support
Attention to detail
Multitasking and time management
Presentation development
Certification
- CNP - Certified Notary Public
Timeline
Administrative Specialist II
Central Carolina Technical College
02.2020 - CurrentRead More
Part-Time Temporary Administrative Specialist - HR
Central Carolina Technical College
11.2019 - 02.2020Read More
Pro Re Nata Administrative Assistant
University Hospitals, Westshore Primary Care
06.2019 - 02.2020Read More
Administrative Assistant
University Hospitals, Westshore Primary Care
06.2010 - 05.2019Read More
Executive Assistant
Symphony Financial Services, Inc.
07.2009 - 12.2009Read More
Assistant Front Office Manager
Shelmar Retail Partners
03.2007 - 02.2009Read More
Administrative Assistant
Rubbermaid Home Products
01.2003 - 08.2006Read More
Central Carolina Technical College
Inpatient Medical Coding Certificate from Health Information Management
Read More
Cuyahoga Community College
Associate of Arts from Business Management
Read More
Central Carolina Technical College
Medical Record Coding Certificate from Health Information Management
Read More
Cuyahoga Community College
Associate of Arts from Human Resource Management
Read More