Maria Guild
Greenville
Summary
I have over 20 years of experience and payroll and HR. I have worked for privately owned companies, corporations, and city sectors. I am familiar with union pay, along with regular salary, hourly and part-time pay. I'm also aware of most of the state laws through the 50 states regarding, when people need to be paid as in the state of Massachusetts and also for California as in example of termination pay and when that has to be paid out to avoid penalties. Unlike a lot of people change does not bother me, change me as a challenge and I really do like challenges. I am a very fast learner when it comes to new software and when I work for a company may be private owned or a corporation I treat it like my own , so I do whatever I can and get the job done. Honestly, I am a bit of a workaholic.. I feel that any company that brings me on as a team member or manager would be very proud to say that I work for them.
Experienced Payroll Manager with a proven track record in overseeing payroll operations for a team of eight, managing payroll for approximately 40,000 employees across multiple states. Demonstrated proficiency in utilizing payroll software such as Lawson and Apollo to execute weekly, bi-weekly, and salary payrolls while ensuring compliance with federal and multi-state tax regulations. Successfully contributed to year-end processes and collaborated with tax management to facilitate timely tax payments for various companies. Strong skills in data management, payroll reporting, and employee communications enhance operational efficiency within the payroll department.
Overview
30
30
years of professional experience
Work History
Payroll Manager
Sodexo Live!
Greenville
03.2023 - Current
- Oversee the payroll department of 8 employees.
- Complete a Weekly, Bi-weekly and Salary payroll for approx. 40,000 throughout the United States as well as filing weekly, semi-weekly, monthly and quarterly multi state and federal taxes.
- Learned the current payroll software that the company uses, Lawson and Apollo.
- Set up and updated new units, and pay codes in the system.
- Assist in all year end tasks.
Temp. Asst. Payroll Tax Clerk
BHI Energy
Piedmont
10.2022 - 03.2023
- Assisted with one other person, the tax manager, in paying all State and Federal taxes, weekly, semiweekly, semi-monthly, monthly and quarterly for multiple companies across the United States.
- (This is temporary position)
Payroll Clerk
Laurens County Government
Laurens
03.2022 - 10.2022
- Complete bi-weekly payroll for approx. 457 County employees, approx. 33 different departments.
- Updated employee earning/deduction changes, i.e.: raises, step increases, health benefits, retirement, life insurance and etc.
- Learned the current payroll software, Paylocity, the County had just started using and then trained supervisors/employees at the County on how to use Paylocity and we went totally paperless payroll as of the end of July!
- Also learned the Onboarding program within Paylocity to streamline the hiring process.
Payroll Clerk/HR Administrative Assistant
City of Geneva
Geneva
12.2017 - 09.2021
- Asst. to City Manager/HR Director - Jennifer Slywka 315-789-4369
- Execute new employment paperwork including state requirement yearly training
- Create and update employees HR files, maintain all digital and paper files, and conduct regular audits to identify and rectify incomplete or missing data
- Set up all new employees into payroll system (Tyler Technologies) with salary/hourly rate, personal/vacation/holidays/sick leave, benefit/tax/retirement and any other elective deduction an employee may have chosen
- Dealt with all payroll calls/questions from employee and managers
- Prepare Bi-weekly payroll for over 150 Union employees and up to 75 regular/salary employees
- Run Bi-weekly/Monthly sick accrual report
- Verify Personnel changes, and employees work/sick/vacation/leave and OT time into system
- Creating charts to keep track of all incentive bonuses/stipends, pay increases, allowances, sick/personal/vacation/health ins. pay outs, per 6 different Union contracts
- Verifies Tax/Benefit/Life Insurance/State Retirement withholdings
- Court appointed withholdings
- Completes Federal & State Tax Deposits. Funds bank with payroll monies
- Run Payable Registers
- Tax Reconciliation and Payroll Distribution reports
- Completes General Ledger/Journal entry
- Completed year end process of taxes/W-2s
- 1st of the year changes of year increase of pay for all union contract employees and new minimum wage for hourly employees
Office Administrator
UFP New York, LLC
Auburn
07.2016 - 12.2017
- Supervisor - John Bennett 315-253-2758
- Execute new employment paperwork including company requirement yearly training and E-Verify
- Create and update employees HR files, maintain all digital and paper files, and conduct regular audits to identify and rectify incomplete or missing data
- Set up all new employees into payroll system with hourly rate, personal/vacation/holidays/sick leave, benefit/tax and any other elective deduction an employee may have chosen
- Dealt with all payroll calls/questions from employee and managers
- Prepare weekly payroll for up to 75 hourly employees
- Completed drug testing on all new applicants
- Office Manager/Personnel Manager and Production Planner
- Learning Reflections program and Mitek program
- Inventory Control Production planner
- Ordering production supplies
- Excellent knowledge of Microsoft Office, JDE, Microsoft GP Resources
Office Manager/Personnel Manager
EMMI ROTH USA & KanPak, LLC
Penn Yan
03.2003 - 04.2016
- Jennifer Moore 620-442-6820-no longer employed with company
- Office Manager/Personnel Manager/HR Manager/Payroll Manager (Positions held through the majority of the 4 companies)
- Execute new employment paperwork including company requirement yearly training and E-Verify
- Create and update employees HR files, maintain all digital and paper files, and conduct regular audits to identify and rectify incomplete or missing data
- Set up all new employees into payroll system with hourly rate, personal/vacation/holidays/sick leave, benefit/tax and any other elective deduction an employee may have chosen
- Dealt with all payroll calls/questions from employee and managers
- Prepare weekly payroll for up to 75 hourly employees
- Completed drug testing on all new applicants
- Back up for Accounts Payable
- Inventory Tracking
- Inventory Control
- Managed all incoming and outgoing shipments Production planner
- Input customers forecast and orders into JDE - now Microsoft GP system
- Perform inventory check of components for the production run
- Company has been sold a few times during my work period
Shift Manager
MCDONALD'S SHAREL VENTURES, LLC
Geneva
12.2000 - 03.2003
- 315-781-0077
- Orientation and Training of new employees
- Supervision of mid-size staff
- Inventory, cash control
- Preparing store for Opening
- Regular fast-food work, cooking, and cleaning
Assistant to Director of Administrative Services / Move Coordinator
EVOLVING SYSTEMS INC
Englewood
05.1996 - 11.2001
- General Administrative duties
- Tenant relations with building subtenants
- Gathered bids for contract work
- Track and bill subtenant expenses
- Initiate and track PO's
- Track and update Certificate of Insurance for outside vendors
- Post invoices to individual building budget spreadsheets
- Working with Vendors
- Tracking of equipment
- Track and order company/personal cell phones
- Track and order company pagers
- Contracted new Vendors when needed
- In charge of maintaining company security systems and responsible for making new ID/Security badges
- Move Coordinator
- Dispatch Facility Techs
- Assist Facility Manager on building inspections
Education
GED - High school diploma
Hinkley High School
Aurora, COSkills
- Microsoft Excel
- Computer literacy
- Pivot tables
- Payroll
- Relationship management
- Tyler Technology
- Manufacturing
- Employment & labor law
- Administrative experience
- Google Suite
- Account Reconciliation
- Office Management
- Apollo Software troubleshooting
- HRIS
- Paylocity
- Benefits administration
- Microsoft Powerpoint
- Accounts Payable
- Accounting
- Time management
- Sage
- Assessments
- HR: Compensation & benefits
- Basic bookkeeping
- Advanced attention to detail
- Basic attention to detail
- Administrative assistant/receptionist
- Recruiting
- Management & leadership skills: Impact & influence
- Work style: Reliability
- Spreadsheets with Microsoft Excel
- Call center customer service
- Bookkeeping
- Work motivation
- Attention to detail
- Customer focus & orientation
- Customer service
- Office manager
- Work style: Professionalism
- Data entry: Attention to detail
- Payroll processing
- Tax compliance
- Payroll software (Lawson)
- Payroll software (Apollo)
- Payroll software (Paylocity)
- Multi-state taxation
- Year-end processing
- Employee onboarding
- Payroll reporting
- Payroll audits
- Benefit administration
- Employee communications
- Union payroll management
- Time and attendance tracking
- HR file management
- Federal tax deposits
- Payroll distribution
- Deduction management
- Process improvement
- Staff supervision
- Mathematics
- Data management
- Employee benefits administration
- Resolving discrepancies
- Multi-state payroll
- Direct deposit management
- Submitting tax payments
- Payroll training
- Compliance
- Garnishment processing
- Recordkeeping skills
- Bi-weekly payroll management
- HR support
- Payroll tax filings
- Tax law
- Employment verifications
- Resolving payroll problems
- Reporting
- Bi-weekly payroll processing
- Payroll software expertise
- Maintaining employee records
- Payroll system implementation
- Reviewing timesheets
- Payroll auditing
- Calculating deductions
- New hire processing
- Payroll document management
- Directing teams
Personal Information
- Tennessee
- South Carolina
- Louisville, KY
Timeline
Payroll Manager
Sodexo Live!
03.2023 - Current
Temp. Asst. Payroll Tax Clerk
BHI Energy
10.2022 - 03.2023
Payroll Clerk
Laurens County Government
03.2022 - 10.2022
Payroll Clerk/HR Administrative Assistant
City of Geneva
12.2017 - 09.2021
Office Administrator
UFP New York, LLC
07.2016 - 12.2017
Office Manager/Personnel Manager
EMMI ROTH USA & KanPak, LLC
03.2003 - 04.2016
Shift Manager
MCDONALD'S SHAREL VENTURES, LLC
12.2000 - 03.2003
Assistant to Director of Administrative Services / Move Coordinator
EVOLVING SYSTEMS INC
05.1996 - 11.2001
GED - High school diploma
Hinkley High School