MARY JAYNE YOSHIDA
Administrative Assistant
Graniteville
Summary
Adaptable and highly organized professional and a military spouse with a versatile skill set in administrative coordination and project management. Proficient in supporting executive teams, managing multiple priorities, and overseeing project timelines and resources. I utilize strong communication and problem-solving abilities to navigate evolving challenges and ensure the successful, on-time completion of all tasks.
Overview
13
13
years of professional experience
1
1
Language
Work History
ADMINISTRATIVE COORDINATOR/PROJECT COORDINATOR
McMillan Pazdan Smith Architecture
04.2025 - Current
- Manage and maintain office supplies and equipment.
- Answer and direct phone calls professionally and courteously.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Assist the Project Manager with all aspects of project coordination.
- Track project progress and schedules, and report any potential delays or issues.
- Perform other administrative and project-related duties as required.
- Create proposals and contracts.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Created job files for each project and maintained current data in each file.
ADMINISTRATIVE ASSISTANT
We Care Residential Management Group - Nursing Home
08.2024 - 03.2025
- Responded to employee inquiries regarding payroll related issues.
- Ensured accuracy of payroll information and calculated payroll taxes.
- Developed and maintained comprehensive filing and record keeping systems.
- Responsible for the recruitment and training of all staff.
- Provided customer service support to clients.
- Analyzed and interpreted data to identify areas of improvement.
- Coordinated with other departments to ensure a smooth workflow.
MARKETING COORDINATOR
Watchful Eye Daycare
01.2024 - 08.2024
- Developed and implemented marketing plans and strategies to boost company visibility.
- Assisted in developing content for websites, blogs, and social media platforms.
- Created reports summarizing performance results against established goals.
- Delivered administrative support services.
- Maintained a high level of professionalism and provided excellent customer service to all company clients.
HUMAN RESOURCES
KPG Hotel and Resort CO., LTD
08.2020 - 11.2021
- Assist recruitment and selection process.
- Translate and interpret Japanese to English and vice versa.
- New employee orientation.
- Handle all international employees in 3 different hotels.
- Reviewed new job roles with HR clients and paired successful candidates with companies that were a good fit.
- Maintained a comprehensive database of employee and contractor information.
ADMINISTRATIVE ASSISTANT
Uruma Kogyo Construction
12.2018 - 12.2019
- Create contracts of Employment.
- Assisting recruitment and selection process.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Booking appointments to visit potential clients.
- Preparing and delivering sales presentation.
- Translate and Interpret.
- Approached customers and engaged in conversation through use of effective interpersonal and people skills.
- Maintained a high level of professionalism and provided excellent customer service to all company clients.
ASSISTANT SALES AND MARKETING MANAGER
Pan Pacific Manila Hotel
07.2016 - 09.2018
- Duty Manager.
- Assist all the Japanese clients in the hotel.
- Making calls and handling all the inquiries from potential customers.
- Translate and Interpret.
- Answering and resolving all clients issues.
- Attending hospitality events.
- Follow through all the monthly goals and action plans.
EXECUTIVE ASSISTANT
OKADA CONSTRUCTION
03.2012 - 09.2015
- Managing the executive's calendar, including scheduling meetings and task.
- Answering phone calls and managing incoming communications.
- Handling office management duties, organizing documents and reports, and screening visitors.
Education
Okayama Kenritsu Koki Chu Gakkou
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Okayama Kenritsu Tamano Kotto Gakkou High School
Skills
Procore
Newforma
Bluebeam
Plangrid
Deltek Vision
Indesign
Adobe Acrobat
Auto Desk
MS Word
MS Excel
PowerPoint
OPERA
Microsoft Office
Timeline
ADMINISTRATIVE COORDINATOR/PROJECT COORDINATOR
McMillan Pazdan Smith Architecture
04.2025 - Current
ADMINISTRATIVE ASSISTANT
We Care Residential Management Group - Nursing Home
08.2024 - 03.2025
MARKETING COORDINATOR
Watchful Eye Daycare
01.2024 - 08.2024
HUMAN RESOURCES
KPG Hotel and Resort CO., LTD
08.2020 - 11.2021
ADMINISTRATIVE ASSISTANT
Uruma Kogyo Construction
12.2018 - 12.2019
ASSISTANT SALES AND MARKETING MANAGER
Pan Pacific Manila Hotel
07.2016 - 09.2018
EXECUTIVE ASSISTANT
OKADA CONSTRUCTION
03.2012 - 09.2015
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Okayama Kenritsu Tamano Kotto Gakkou High School
Okayama Kenritsu Koki Chu Gakkou