Mayra Ibanez
Charleston
Summary
Results-driven Accounting Assistant with experience at Jenny Villamar, skilled in financial reporting and payroll administration. Demonstrated expertise in tax preparation and expense reconciliation, while enhancing accounting processes. I am a collaborative team player, adept at data management and delivering exceptional customer service, ensuring accuracy and efficiency in all financial operations, a dedicated and adaptable professional with a proactive attitude, and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
8
8
years of professional experience
Work History
Accounting Assistant
Jenny Villamar
Quito
01.2012 - 01.2015
- Produced reliable reports by checking financial statements for accuracy.
- Assisted in the development and maintenance of financial databases and software systems.
- Reviewed and implemented improvements to accounting processes and procedures.
- Analyzed financial statements to identify discrepancies and resolve issues.
- Reconciled expenses and financial records.
- Assisted with month-end and year-end close processes, preparing necessary journal entries.
- Assisted with tax preparation and filing, including sales tax and income tax returns.
- Calculated income and social security tax deductions.
- Researched discrepancies between invoices, purchase orders, packing slips.
- Performed bookkeeping and accounting consulting services.
- Coordinated with external auditors to facilitate annual auditing process.
- Completed and submitted tax forms and returns, workers' comp forms and pension contribution documentation.
- Processed payroll, calculated wages, deductions, and issued paychecks to employees.
- Reconciled bank accounts on a regular basis.
- Prepared and processed payroll.
- Performed financial calculations for amounts due, interest charges and balances.
- Analyzed financial statements to identify trends and make recommendations for improvement.
Administrative Assistant
Petroecuador
Quito
01.2011 - 12.2011
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed office supplies inventory and placed orders when necessary.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Handled incoming calls and directed callers to appropriate department or employee.
- Answered questions from customers regarding products and services offered by the company.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Composed, edited and typed complex memos and reports with job-related software.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Managed database systems containing customer contact information.
- Compiled data from various sources into organized reports for review by management team.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Facilitated communication between different departments within the organization.
Administrative Assistant
Brook Taylor School
Quito
02.2007 - 10.2010
- Processed invoices for payment using accounting software applications.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Managed office supplies inventory and placed orders when necessary.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Composed, edited and typed complex memos and reports with job-related software.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Conducted research on various topics as requested by management.
- Managed database systems containing customer contact information.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Scheduled appointments between clients and customers and internal staff members.
- Worked effectively in team environments to make the workplace more productive.
- Provided excellent service and attention to customers when face-to-face or through phone conversations.
Education
Some College (No Degree) - Accounting And Finance
UNIVERSIDAD POLITECNICA SALESIANA
QUITO, ECUADOR01-2010
Skills
- Financial reporting
- Data entry
- Payroll administration
- Tax preparation
- Expense reconciliation
- Accounting software
- Customer service
- Team collaboration
- Data entry and management
Timeline
Accounting Assistant
Jenny Villamar
01.2012 - 01.2015
Administrative Assistant
Petroecuador
01.2011 - 12.2011
Administrative Assistant
Brook Taylor School
02.2007 - 10.2010
Some College (No Degree) - Accounting And Finance
UNIVERSIDAD POLITECNICA SALESIANA
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