Administration Officer
Double B Trucking & Logistics
Summerville
04.1990 - 04.2000
- Monitored office services mailbox for business support needs and requests.
- Processed payroll and managed employee records, ensuring compliance with legal requirements.
- Negotiated contracts with vendors and service providers to optimize costs and efficiency.
- Assisted organizational efforts by filing, entering data and answering phones.
- Compiled correspondence such as letters, memos and emails on behalf of senior staff members.
- Offered reception coverage to relieve staff during absences or breaks.
- Greeted guests and vendors to assist in navigating space.
- Supervised administrative staff, delegating tasks and managing workload distribution.
- Updated databases with new customer contact details or changes in existing accounts.
- Answered incoming telephone calls and responded to customer enquiries promptly and courteously.
- Managed and maintained office filing systems, ensuring all documents are accurately stored and easily retrievable.
- Followed up with customer accounts to resolve unpaid or past due accounts.
- Scheduled service and changed and ordered toner to keep printers and copiers functioning.
- Coordinated support to facilitate general office operations.
- Provided administrative support to senior management staff, including diary management, travel arrangements and document preparation.
- Handled incoming calls and directed callers to appropriate department or employee.
- Scheduled regular maintenance checks on office equipment such as computers or printers.
- Broke down boxes for garbage and recycling.
- Managed projects in alignment with time, budget and quality requirements.
- Encouraged and improved cross-department internal communication.
- Ensured that all incoming calls were answered promptly in a professional manner.
- Monitored stock levels within the office environment, placing orders when necessary.
- Handled correspondence, including drafting emails, memos, and reports for senior management.
- Received and distributed mail, letters and packages.
- Monitored payroll, credit card purchases and invoicing to prevent financial errors.
- Managed day-to-day office operations, ensuring efficient workflow and adherence to policies.
- Implemented filing systems to improve document organization and retrieval.
- Generated and sent customer invoices, submitted payments and updates accounts.
- Maintained positive working relationship with fellow staff and management.
- Oversaw inventory management, including ordering office supplies and equipment maintenance.
- Checked office stock to determine supply levels and maintain inventory.
- Improved office organization by developing filing system and customer database protocols.
- Developed and strengthened client relationships by delivering knowledgeable support.
- Set appointments and managed meeting schedule.
- Answered phones and routed voicemails to respective employees.
- Assisted team with timely and accurate administrative work covering multiple remote sites.
- Updated and successfully cleared high volume of files daily with reliable accuracy.
- Ensured compliance with health and safety regulations within the office environment.
- Liaised closely with suppliers to ensure timely delivery of goods or services ordered by the company.
- Answered telephones to take messages or redirect calls to appropriate colleagues.
- Assisted with set up for social events and food deliveries.
- Stocked inventory and ordered office and kitchen supplies.
- Developed and implemented effective office procedures to ensure smooth running of the organisation.
- Monitored and documented program, staff and leadership actions and drafted update reports for senior leaders.
- Achieved cost-savings by developing functional solutions to problems.