Sandra Cox
Greer
Summary
Dedicated Procurement Coordinator with 31 years of experience in vendor relations, invoice processing, and compliance management. Proven ability to streamline procurement processes and maintain financial accuracy.
Overview
31
31
years of professional experience
Work History
Procurement Coordinator
South Carolina Dept of Health & Environmental Cont
Conway
03.1992 - 03.2023
- Procure goods and services following SC Procurement Code for Region. Goods and services include, ordering and dispurseing contraceptives, medical, office supplies and other requests processed and purchased. Creates state purchase orders using SCEIS. Process invoices for payments. Maintains and uses state purchasing Visa Cards. Collects all regional employee Pcard holders credit card statements and match with purchases to submit to finance director. Scan proof of pcard purchases in Bank of America WORKS system. Audit all pcard transactions to ensure accuracy and state contracts are used for purchases. Produce all material needed for state and federal audits. Create spend reports in WORKS for Procurement Director and Regional Administrator. Following up on, processing and submitting invoices for payments in a timely manner. Verifying invoices and submitting for prompt payments. Works with SCEIS. Manages and schedules state cars for our Region. Our Region has 13 counties with 31 sites. Making sure state cars are maintained and reports sent to State Fleet. Managing state cars for most effective use for travel. I do all (in and out of state) registrations, air line tickets and Hotel accommodations for the Region and ensure invoices are paid promptly. Register staff for in services and conferences. Maintain and create direct billed contracts with hotels. Verify vendor status for purchase orders and help new vendors become state vendors. Maintains good working relationships with Vendors. Purge records for audits and year end processess. Maintain files for regional finance and procurement office. Orders good and services as request by staff, ensuring program budget approvals, coordinating delivers and confirming state contracts are utilized and state funds are not being misused. Dedicated public servant. Works with county maintenance departments to maintain health departments in region. Back up for mail services. Back up for office switchboard. Create and maintain excel spreadsheets for shared staff access to ensure transparency, communication and accountability. Word and excel documents created as needed or as supported details. Reports created for budget meetings to be reviewed and explained to administrator and finance director. Fill in for procurement director as needed. Problem solver and practical person. Train new employees to the procurement team. All South Carolina policies and procedures followed by SC procurement code. Receives deliveries in warehouse as needed. All duties are meant with result based service to uphold SC purchasing code, laws and procedures to maximize our our tax dollars. Review requests to make sure procurement needs are met to include Sole Source verification and justification on emergency procurements. Process invoices for accounts payable and ensure prompt payments.
Education
General Business
Williams Township
Whiteville, NC07-1990
Skills
- Purchase order management
- Invoice processing
- Vendor verification
- Contract management
- Procurement auditing
- Supply chain logistics
- Financial reporting
- Budget monitoring
- Resource allocation
- Compliance management
- Effective communication
- Problem solving
- Detail orientation
- Team training
- Relationship building
- Organization and time management
- Problem resolution
- Leadership
- Public speaking
- Analytical
- Supervision and leadership
- PPE compliance
- Flexible and adaptable
- Microsoft Word
- Quality assurance
- Customer relations
- Time management
- Good Telephone Etiquette
- Computer skills
- Planning
- Analytical and critical thinking
- Recordkeeping
Timeline
Procurement Coordinator
South Carolina Dept of Health & Environmental Cont
03.1992 - 03.2023
General Business
Williams Township